Start free trial Book a demo
GDPR Update How We’re Taking Care of Your Data-Document360

GDPR Update: How We’re Taking Care of Your Data

Category: Product Update

Last updated on Jun 27, 2022

If you’re based in the European Union, your email inbox is probably jam-packed with Updated Privacy Policy emails at the moment. And for good reason.

Every business you subscribe to is currently coming into line with new laws based on the GDPR. The deadline for the GDPR is 25 May 2018, and stricter rules are being enforced with regards to handling data for citizens based in the European Union.

The result of non-compliance? Hefty fines.

In this post, we want to share with you how the GDPR is affecting the way we do business with you – our customers.

GDPR rundown

The GDPR (General Data Protection Regulation) is a new EU regulation which aims to give citizens control back over their personal data. The aim is to make companies more transparent and responsible in how they handle their customers’ personal data.

It applies to any data that can be used to personally identify you – such as date of birth, location or IP address.

Additionally, it seeks to simplify the regulatory environment for international businesses – by harmonizing the regulation that already exists for countries within the EU. It’s a big change now for future benefit.

That’s why even non-EU companies are coming into line with the GDPR.

Your privacy

Kovai Limited is relatively small in the grand scheme of things, and we’ve got personal relationship with our customers. It’s a relationship we respect and cherish dearly.

We’re not an advertiser, and we don’t sell or share any of our data for profit. Your privacy has always been a big deal to us.

That’s why, even before the GDPR, we’ve always:

  • Maintained a detailed privacy policy
  • Protected your data, never sharing it in any way
  • Stored your data securely
  • Only handled customer data for administrative or product purposes
  • Used “double opt-in” to make sure you want to get emails from us
  • Included a clearly labeled unsubscribe link in all of our emails to you

Even if their policies have been pro-privacy in the past, all businesses still need to tighten their processes in light of the GDPR.

That’s why we’ve been working closely with our advisors Happiest Minds to ensure we are totally compliant with the new rules.

What we’ve changed

We considered a number of partners in our GDPR journey. Lastly, we chose Happiest Minds because they align with our values, and specialize in the regulatory field.

Over the course of about three months, they audited our existing policies and procedures to ensure we are GDPR compliant. Based on their recommendations, we made a few small changes.

  • Each product website we own updated with a new privacy policy.
  • Every staff member undertook an additional round of training on how to handle confidential customer data and how to collect information on “need” basis.
  • Every data processing staff member made aware of the regulatory requirements and how to comply.

Our current products are BizTalk360ServiceBus360Document360 and Atomic Scope. Each product and service is compliant with the new rules.

Final remarks

Amassing a digital data footprint is an almost unavoidable part of modern life.

Collecting and processing data underpins nearly every aspect of the business and requires new laws that ensure citizens can retain control over their own data. The GDPR is not exactly brand new, but an update of previous privacy laws enshrined before the latest digital revolution.

It’s not just about privacy, but empowering citizens to take ownership of their data and how the data used. It’s about limiting some of the powers that some businesses have previously exercised over data without restraint – in the pursuit of profit.

We were happy to make the necessary changes to ensure compliance.

What we haven’t changed is how we always put our customers first. Everything we do with your data is in service to you.

Gowri Ramkumar

May 31, 2018

Related Articles