SOP Generator: Efficiently Document Your Business Processes

Introduction

Writing documentation takes time and effort. You need to employ many technical writers to help you produce content.

Your business can’t function without comprehensive Standard Operating Procedures that implement consistency across processes.

And yet, you’re struggling to keep up. What if there was a way to automate your writing and speed it up? Wouldn’t it be nice to hire a full-time content team without the cost?

The answer is: yes! Document360’s SOP generator is the answer to your content needs.

What is an SOP Generator?

A SOP generator is a documentation tool that automatically generates the SOPs for your business. You input the prompts and a SOP generator like Document360 creates beautiful, comprehensive SOPs for your business.

A SOP generator eliminates hours of busywork for your business. A SOP generator is simple to learn, and as easy as using a content management system to create your articles and publish them ready for your team to use.

Using this kind of tool ensures that your SOPs are consistent, as AI writes your SOPs for you and learns from past data to create content as detailed and accurate as any human writer. Investing in an SOP generator means AI eliminates hours of work spent creating SOPs which you can then allocate to other tasks.

Why Use an SOP Generator?

• Capture Tribal Knowledge Effortlessly – an SOP generator allows you to capture tribal knowledge, lifting knowledge from the heads of your employees and turning it into highly usable content.
• Save Time on Repetitive Documentation – we all know that documentation is important, but it can be repetitive. Save time on repetitive documentation with an SOP generator and automatically generate your content with AI, freeing up your technical writers for more value-adding tasks.
• Standardize Processes Across Teams – standardise your processes and help you comply with regulations. It doesn’t matter who takes on a task: the documentation will ensure that everybody sticks to the instructions.
• Stay Audit-Ready and Compliant – documentation is often essential and yet your team is struggling to find the time to keep up. Stay audit-ready and compliant with comprehensive documentation that documents every procedure ready for any kind of inspection.
• Scale SOPs as You Grow – as your business grows the demand for SOPs becomes greater. Keep up with the pace of your business with AI-generated SOPs that keep track of every process no matter how big your business gets.

How does the SOP Generator Work?

An SOP generator like Document360 is simple and easy to use. It takes just four steps to go from a blank page to a publishable SOP.

• Input Prompts – when you’re ready to write your SOP you simply input your prompts ready for your AI writer to interpret and create content. The SOP generator is sensitive to your instructions as long as you write something practical such as ‘write an introduction to APIs’.
• AI Generates the Draft – once prompts are inputted, AI generates the rough draft and you have some content to work with. You don’t have to do anything because AI writes the documentation for you and it sounds just like a human wrote it.
• Edit & Customize – take the AI-generated content and edit it to suit your needs, customizing with visuals like tables and imagery to take your content to the next level. AI is powerful but not perfect so it’s still important to have your technical writers form part of the editing process.
• Publish Instantly or Schedule – the SOP generator is part of a knowledge base that enables you to publish instantly or schedule your content ready for a time that suits you. As soon as you publish your documentation it will be available for everyone who has access to your knowledge base.

Type of Source

You can use different source materials to generate your SOPs. This makes it easier to create content because you don’t have to start with a blank page, but you have some input to turn into a final draft of an SOP.

• Video – Document360 will turn any video into an SOP.
• Transcript – media transcripts and audios can be interpreted into an SOP.
• Web Search – turn a web search into a final SOP.

Use Cases by Role

• HR Onboarding – create SOPs for your HR onboarding processes, ensuring every employee is inducted into your organization and ready to work. Implementing consistency from Day One of their journey with your organization is achievable with comprehensive SOPs that teach employees what to do.
• Internal Processes – any internal process can be documented as an SOP to ensure consistency across the organization. As your organization grows, procedures become more complex and it’s less easy to communicate about requirements across teams. SOPs cut through the noise and help any employee learn an internal process.
• IT Deployment Guides – get employees set up with IT using IT deployment guides to reduce the load on your IT departments. A huge bulk of IT deployment is repetitive and easy once you know how, so offering IT SOPs provides better support for employees and ensures that tech isn’t holding them back.
• Customer Support Workflows – document SOPs for customer support workflows to ensure every customer gets the help they need. As your support team grows, so does the need for SOPs that enforce consistency and standardize the support process.

See It in Action Interactive demo

Watch Document360 in action creating an SOP.

With Prompt:

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Use AI to automatically document SOPs and achieve more with your content team.

Setting Up a Style Guide for Better Results

One of the worries that organizations have about AI such as SOP generators is the content being too generic. Well, rest assured that your content will be highly customized if you use an SOP generator such as Document360.

Document360 allows you to create a style guide that the AI follows. This ensures your SOPs match your organization’s tone, terminology, and formatting preferences. Include details like FAQs and tagging to guarantee that content matches your style guide, making it much easier to create content at scale.

Conclusion: Start Creating SOPs That Scale With Your Business

Enhance productivity, save time and cut costs with an SOP generator like Document360. Generating SOPs with AI is the path to standardising your procedures across all areas of the business, and, even better, documenting them all in one place for easy access.

Use the power of AI in Document360 to automatically generate the most essential SOPs for your business. Free up the resources of your content writing team by eliminating the need to document repetitive SOPs and give them better oversight of the content needs of your business.

Once you adopt Document360 SOP generator you will never look back. Fast-track your SOPs so employees can adopt the right processes quickly and easily, ensuring your business can function and keep providing value.