Top 5 Whale Alternatives for Standard Operating Procedures

Introduction

Standard Operating Procedures (SOPs) are essential for helping your business run its operations effectively. An SOP is a process that defines a business function that is written down in some form. They reduce errors, ensure compliance, and improve efficiency. Providing some way to document these procedures means you’ll be looking for software like Whale to enable you to capture information and record it for sharing.

Whale is AI-powered software for documenting procedures, processes, and training. It enables you to create your documentation with ease using AI. Create visually appealing SOPs that can be sent and tracked for every team member. Advanced reporting tells you who has read your SOPs and who’s still waiting for completion.

With the automated step recorder, you can create detailed SOPs in minutes and import existing documents to build standardized SOPs using the AI assistant. SOP and process templates enable you to record your documents much more quickly, so your SOPs are ready quickly. They are also used for employee training to make them more knowledgeable about your company.

Whale allows you to:

• Bring your SOPs together in a single platform for sharing
• Create AI-assisted SOP and process documentation to make it faster and easier to create new documents
• Use a built-in screen and step recorder to allow you to record your SOPs from your screen
• Transform your SOPs into easy-to-follow training manuals for new hires
• Create AI-generated quizzes to test employee knowledge of the SOPs
• Provide checklists for employees while they work

Whale is not the only SOP software on the market. We’ve presented five alternatives to Whale for you to consider.

Top 5 Whale Alternatives

1. Document360 Vs Whale

Document360 can be used to create Standard Operating Procedures and set up for employee training. The knowledge base is ready for articles that cover every SOP in your playbook and versioning ensures you can keep control of every version of your SOP. The Markdown editor enables you to write your SOPs in Markdown or you can use the WYSIWYG version to write your articles.

Analytics tell you which SOPs have been viewed and which content might be missing from your knowledge base. It gives you top searches that users have been inputting to give you a chance to create absent content for a more comprehensive SOP knowledge base.

AI assistant Eddy can help you write your SOPs by producing outlines and article titles. Eddy uses generative AI to shorten the text, make it longer, or change the tone. AI-generated glossaries and FAQs will make your SOPs more comprehensive for your employees. Eddy uses interactive AI search to present answers to your employees five times faster than traditional search.

The AI chart generator feature helps you quickly create pie charts and flowcharts to enhance the clarity of the content and make it easily digestible for readers. It converts the dense content to simple formats of visual appetizers.   

User review

“GIT Based Markdown Document Library – Great Idea that Keeps Getting Better”

The ability to have real version control on documentation is fantastic. My team was already familiar with Markdown and GIT, so this was an easy transition. I also appreciate new features are added on a monthly basis.

This tool is by far the best tool we have leveraged for internal policy and procedure documentation. We use this tool as a cornerstone for our PCI, ISO, and SOC compliance.

Source: G2 reviews

Find out how Document360 can simplify SOP creation and training. 

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2. Trainual Vs Whale

Trainual offers AI-powered SOPs and automated employee training to capture and organize your business’s knowledge. It works well for systematizing and scaling your SOPs. You can use Trainual to streamline onboarding and training and create your SOPs with industry-proven templates that save time. Track training completion with Trainual to see who has used your SOPs.

Trainual has built-in AI capabilities to help you write your SOPs, or simply record your screen and explain how to do something. Content can be ordered into collections depending on the categories you have chosen for your team to make it easier to find.

Test your team on their process knowledge with quizzes before allowing them to get to work, Easily create an organization chart or company directory so everyone can learn who their colleagues are in the business. Create team profiles that link from the org chart to share more information about each member of your team.

User review

“Great step-by-step interactive log”

It is a really easy way to keep a record of all the processes and instructions from your department and the rest of the company.

Since it has videos and pictures, it is easier to follow, even if you do not know anything about the process you are looking for. The fact that it requires each of the organization’s members to go through each of the recorded processes makes it easier for the company to implement it while also increasing the number of times we use it, turning it into the go-to place for us to check every process ever recorded and solve any issues we may have without bugging anyone.

Source: G2 reviews

3. SweetProcess Vs Whale

SweetProcess is a tool for documenting procedures, processes, and tasks in one place. Documenting repetitive tasks enables you to scale your business and accurately share knowledge among your employees. With SweetProcess, you can upload your content to a public or private knowledge base to ensure the correct adoption of your business policies.

Craft, collaborate, and refine processes to grow your business. Manage tasks with SweetProcess’s task-tracking software so you can keep up-to-date with where employees are in their workload. Assess your team’s grasp of the company’s policies, processes, and procedures with interactive quizzes.

SweetProcess gives every team member the ability to suggest improvements and every manager can approve those suggestions. AI gives you the power to automatically write documents based on a title. Teams reflect how your company runs and you can restrict access to just those policies, processes, and procedures that you want a team to be able to see.

User review

“SweetProcess – Making Process Documentation Easy”

SweetProcess is a fantastic tool that allows for easy documentation of procedures, processes, and policies. The copy-paste function for visuals or pictures is fantastic and easy. The option to embed videos into procedures or processes is amazing and helps onboard new hires more quickly.

Source: G2 reviews

4. Scribe Vs Whale

Scribe is a web-based tool that enables your team to build step-by-step guides or SOPs. You use the Scribe extension to capture any process in your browser and Scribe turns it into a SOP. You can add text, edit screenshots, redact sensitive information, and add your company’s branding.

Scribe doesn’t provide you with the knowledge base to present your SOPs. It’s more of a tool to help you create SOPs accessed via a link which you will then share with your employees or customers.

You can see who views and completes your guides with analytics into viewer insights. Organize multiple guides for the same project, tool, or procedure into one single process document and add text, videos, screenshots, and links.

User review

“Scribe helps share training processes quickly and easily”

– Ease of use. We were able to add multiple team members quickly and easily and they were able to learn how to use Scribe just as quickly and easily, regardless of their level of knowledge.

– The options for how to integrate a Scribe into different systems worked well for the many training systems we use.

– We just revamped our entire training system and were creating multiple Scribes per day. The Pages feature helped to keep us organized throughout, even with frequent use.

– Sharing and Collaborating was easy, as well.

It was easy to implement our account, and it’s also nice that we can turn it off and on easily as we find ourselves increasing our frequency of use or taking a break.

Source: G2 reviews

5. Process Street Vs Whale

Process Street enables you to collaborate on projects, workflows, data, and documentation. Pages is a simple document editor for capturing, organizing, and sharing SOPs in your Process Street platform. Essential process documents are created for sharing knowledge across your organization.

Access can be given to collaborators to view your documentation. Permissions are granted to fine-tune your page’s visibility. When you create workflows in Process Street, you can reference company knowledge by linking to relevant Pages.

Grant collaborator access to edit your Pages in real-time. Workflows allow you to automate and track business processes and respond dynamically to existing criteria. Approvals improve compliance and accountability by preventing some workflows from being completed until certain steps or measures are taken.

User review

“Has Helped Our Startup Immensely with Processes”

The ability to let non-users access processes has been very helpful. We have used Process Street to create a Finance Resources page for all other employees to submit documents and look up information themselves. Also, they are constantly providing improvements and new features. We use the product every day. Customer support is always very helpful and follows up as needed.

Source: G2 reviews

Conclusion

Whale is a top tool for creating Standard Operating Procedures, with the ability to offer an AI assistant that helps you with all aspects of creating SOPs. Turn your SOPs into training manuals with Whale and offer a comprehensive onboarding experience. Quizzes and checklists improve the completion rates of employees using your SOPs.

Alternatives to Whale include Document360, an AI-powered documentation platform designed to help you with your SOPs. Document360 has a comprehensive, fully functional documentation system for creating SOPs. You can organize SOPs into categories and track versions as you write them for your team.

Other alternatives to Whale include Trainual which includes similar functionality including AI and the ability to see who has read your SOPs. SweetProcess is another SOP tool for creating SOPs and task-tracking software to help you manage projects. Scribe is a web-based tool that embeds in your browser to help you create detailed SOPs that you can share with your users. Process Street offers more features including a Pages function where you can create SOPs for your users.

An intuitive AI-powered knowledge base software to easily add your content and integrate it with any application. Give Document360 a try!

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