Performing the task of publishing your articles or performing any action on a group of articles one by one can become cumbersome and monotonous. We want to make this simpler and easier for our writers. A bulk operation is a single-targeted operation that can perform a list of operations in a single go.
Check out this video on how Document360 allows you to reduce your workload by performing repetitive tasks all at once!
When you are dealing with a lot of documentation there could be repetitive and time-consuming tasks which should be done. Hence, Document360 has the feature to allow you to perform several operations on multiple articles with a single click.
Scenarios
Example – Let us consider that you have a product that has a new feature release coming out. In most documentation solutions, writers are unable to update the documentation until the version release. But in Document360 while the currently published version is still online, you can create another version and work on the article content while tagging it with the new release version.
Once the version has released, and articles reviewed by an editor, all they need to do, is a filter on the tag – ‘new version no’ and then select all the related articles and publish in one click.
First, navigate to the Bulk operations section via the main editing documentation section.
First, navigate to the Bulk operations section via the main editing documentation section.
Here immediately on the top left-hand side, you can view the Project Version – which shows the latest main version that you are working on.
We can also filter the articles in the list (based on the toggle you select) to show only
Just select all the articles by ticking the tick box before it and then select the action you wish to perform (The actions that are available for those articles get enabled.)
When the editor has reviewed the draft articles and would like to publish them all, He can use Bulk operations to publish them in a single click.
Use the Action buttons to ‘Hide’ multiple articles from the documentation website or ‘Show’ several already hidden articles. You can also use ‘Delete’ to remove multiple unwanted articles.
Depending on which option you would like to see articles, select that category, then specifying more details like author name, category name or number of days to see the filtered list of articles
Document360 allows you to tag Articles – See this article on how to tag articles with certain keywords so they show up right on top of searches and enable users to club together with related articles.
Bulk operations allow you to select Tags used, to show the groups of articles in a specific tag.
It automatically populates all the Tags used in the Article documentation section -> Article Settings ->Tags.
Don’t wait any longer try out Document360 today and its various time-saving features!