Category: Customer Support
Last updated on Dec 14, 2022
Providing your SaaS product customers with self-service support means that you’re enabling them to complete tasks and troubleshoot problems by themselves.
While this is a tricky area for many companies, if you do it right then self-service has the ability to completely supercharge your support.
If you’re building a SaaS product that’s eventually going to scale to thousands of customers, it’s important to pay attention to your self-service knowledge base portal and in-app product knowledge base right from the beginning.
In a lot of cases, if your customers need to have human contact, you’ve already failed them.
Gone are the days of making phone calls to technical support and waiting for hours on one end before the line cuts off, and hurling the phone against the wall in a rage. Today’s support is at worst instant, and at best not needed in the first place.
Customers want support, and they want it fast. The thing is, after your customers buy your product, they’re not stuck with it. They can churn at lightspeed if they’re not receiving the service they expect and move to a competitor.
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When using internet-based software, customers have come to expect their service to be the same way as they self-discovered the product in the first place – with knowledge bases and in-app tutorials.
Your support team should be a key part of your operations. In many companies support team is treated as an elite force responsible for keeping your customers happy. That means you don’t want to be clogging up their virtual in-trays with queries that can be handled by a knowledge base article.
In this case, it’s important your knowledge base is good, regularly updated and relevant.
Companies like Amazon are structured in a way that’s fully automated, so they can scale without impacting customer service.
Can you recollect the last time you contacted Amazon support? Most likely you have never called their telephone support.
All customer questions are directed to the relevant page in their knowledge base, before being connected to a support agent as a last resort.
This works because the vast majority of Amazon queries are the same, and don’t need an agent to respond every time. Amazon have been very good at automating their customer service. They can take on as many customers as they like and still provide an optimal experience.
Automation is good as long as it works. SaaS companies can learn a lot from Amazon.
That doesn’t mean you should refuse to let your customers talk to a human.
It’s best to just allow customers to contact a human whenever they feel like it. One of the best options for this is to introduce in-app communication or having chat support on the websites and knowledge base portals.
The key is to think about your audience. Imagine it this way: your knowledge base is not serving its purpose if customers are connecting to your support agents livid with rage. It should be the first port of call, while only the most complex cases should need the assistance of an agent.
Customers will be happy to have their time respected and be less angry. A number of companies are moving towards live chat solutions like Drift, Olark, etc, to help them connect better with their customers in real-time.
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Your knowledge base is also a way of providing automated support to your prospects. They will have many questions about your product before they take the trial or make the final purchase decision. Have your knowledge base answer their needs.
Automated customer service will help to improve conversion and onboarding while reducing churn. At minimum, the output achieved through automated drip campaigns will be a series of knowledge base articles or a combination of both.
Your knowledge base software is a key part of your automated self-service strategy. Especially in SaaS, customers are a do-it-yourself kind of breed. They’re smart enough to solve problems themselves – just give them the tools.
This means you can scale your SaaS almost infinitely – as much as your software allows – because you don’t need to increase your support headcount.
For example, if someone wants to upgrade, or to cancel their subscription (heaven forbid) then make this as easy as clicking a button.
This efficiency and versatility mean that knowledge bases are now the go-to form of customer support for companies. 67% of users prefer self-service support, with 91% saying they would use a knowledge base.
Agorapulse, for example, reduced their volume of incoming support tickets by a staggering 50%. They did this by launching a knowledge base and then using data insights to ensure it met customer needs.
They identified the keywords that users were typing into the search bar. For example, users were searching for how to add new accounts. Previously, no article matched the search query, leading to a new support ticket every time. Updating the existing KB article by tagging it with the right keywords drastically reduced the number of tickets.
It’s not just about getting fewer support tickets, although this is a part of it. It’s about empowering customers to get stuff done by themselves. As a bonus, this will reduce your support wait times without the need to hire more agents.
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A knowledge base is an important way to provide your customers with the self-service they’re seeking.
It depends whether the query is complex or simple. Use your knowledge base to deal with the most common, run-of-the-mill queries in a timely manner that anticipates your customer’s next move.
Efficiently escalate complex queries to your friendly support agents and resolve them for uncommonly satisfied customers.
Customers will be happy as long as they feel valued and that you’ve put effort into making their experience optimal. This message may or may not conveyed by your knowledge base. However, one thing is for sure. Every customer will appreciate a well-crafted self-service knowledge base.
Having an optimized self-service support, created having the customer in mind will make your customer support almost non-existent because your customers can easily serve themselves.
Here are some top self-service portal examples.
Using specialized software for crafting your self-service knowledge base software can greatly improve your customer’s support experience. If you are looking for knowledge base software that scales with your product, give Document360 a try.
Let us know what your thoughts are on the future of self-service support in the comments section. Also, if you have any questions feel free to ask below.